Event logistics · Transport
Wedding transport & pickup software for guest transfers
Coordinate arrivals and departures by road, rail, or air. Assign vehicles and drivers, set pickup and drop points, and send each guest their transfer details on WhatsApp — for weddings and other large multi-day celebrations.
The transfer chaos problem
When dozens of families land at different times, “which vehicle am I in?” calls hit the coordinator’s phone nonstop. Spreadsheets and group chats cannot keep drivers, ETAs, and guest lists in sync.
"Which vehicle am I in?"
Guests calling from the airport while the team searches WhatsApp history.
Scattered arrivals
Flights, trains, and road arrivals with no single pickup roster.
Manual driver messages
Copy-pasting vehicle and driver details to guests one chat at a time.
Pickup & drop schedules as the system of record
Smart Planner separates how guests travel from how you assign vehicles. Capture arrivals and departures, build pickup/drop schedules with drivers, and message guests when the plan is ready.
- Arrival and departure travel records (road, rail, air)
- Vehicle and driver schedules with pickup/drop points
- See who still needs a transfer assignment
- Send personalized transfer details on white-label WhatsApp
- Works alongside room allocation in the same event ops stack
Illustrative UI — production schedules connect to your travel records and guest list.
Who this page is for
Choose Smart Planner transport when
- · Outstation guests arrive by flight, train, or road
- · You need vehicle/driver rosters, not chat threads
- · Pickup and drop plans change during event week
- · Guests should receive transfer details on WhatsApp
What you unlock
- · Arrival and departure travel as structured records
- · Vehicle and driver schedules with clear pickup points
- · Visibility into who still needs a transfer
- · Personalized WhatsApp transfer updates for guests
Frequently asked questions
It helps planners track how guests arrive and leave, assign vehicles and drivers to pickup and drop schedules, and share clear transfer details with each guest.
Yes. You can record arrival and departure travel, build pickup and drop schedules with vehicles and drivers, and send personalized transfer details to guests on WhatsApp.
Yes. After schedules are assigned, you can send branded WhatsApp updates with vehicle, driver, and timing details so guests feel guided from the moment they land.
Travel records and pickup/drop schedules stay in one place — so you can see who still needs a transfer, which vehicle is full, and what changed during event week.
Planners and logistics teams running weddings or large multi-day celebrations with outstation guests who need coordinated arrivals and departures.
See pickup & drop on a real event setup
Book a free demo. We’ll walk through travel records, vehicle schedules, and WhatsApp transfer updates for your next wedding or celebration.
Request a demo