Event logistics · Guest CRM
Wedding guest management software for planners
Keep the guest list clean enough to run rooms, transfers, and WhatsApp updates — with family groups, sides, bulk upload, and smart import. Built for weddings and other large multi-day celebrations.
When the guest list is the bottleneck
Rooms and pickups fail when the list is messy — duplicate phones, missing groups, and side tags living only in someone’s head. Spreadsheets break the moment three people edit them during event week.
Sheet chaos
Multiple Excel versions, broken formulas, and “final_v7” filenames.
No family structure
Individuals without groups or sides — hard to allocate rooms or vehicles.
Painful imports
Manual retyping instead of validated bulk upload into one system of record.
A logistics CRM — not just a contact list
Smart Planner treats guests as the foundation for event ops: structured fields, groups, and import flows that feed room allocation, pickup/drop, KYC, and guest-page updates.
- Bulk upload from Excel/CSV with validation
- Family groups and bride/groom (or host) sides
- Guest fields that power rooms, transport, and messaging
- AI-assisted import to speed messy list cleanup
- Same stack as room allocation and pickup logistics
Illustrative UI — production lists connect to rooms, transfers, and messaging.
Who this page is for
Choose Smart Planner guests when
- · You want a logistics-ready guest CRM for big celebrations
- · Family groups and sides matter for rooms and vehicles
- · Bulk upload and clean imports matter before event week
- · The list should power rooms, transfers, KYC, and updates
What you unlock
- · Structured guests, groups, and sides in one place
- · Bulk Excel/CSV import with validation
- · AI-assisted import to speed messy list cleanup
- · A foundation for the full Smart Planner ops stack
Frequently asked questions
It is a logistics-ready guest CRM — names, phones, family groups, sides, and event fields — so rooms, transfers, KYC, and WhatsApp updates stay attached to the right people. Smart Planner is built for weddings and large multi-day celebrations.
Yes. You can upload guest lists in bulk, validate rows before import, and keep family groups and sides intact so your list is ready for rooms and transfers quickly.
Yes. Guests can be organized by family groups and sides so room allocation, pickup lists, and messaging stay structured the way planners run celebrations.
The same guest records power room allocation, pickup/drop schedules, KYC document collection, and personalized WhatsApp logistics updates — one list, one ops stack.
Planners and coordinating teams managing large guest lists for weddings or multi-day celebrations who want the list to power hospitality and logistics end to end.
See guest management on a real event setup
Book a free demo. We’ll walk through bulk import, family groups, and how the guest list powers rooms and transfers for your next wedding or celebration.
Request a demo